A gestão electrónica de documentos e a diplomática: uma análise em torno da aplicação de princípios arquivísticos no contexto do SGD no CESDIF, ip de 2018-2023

Abstract

This study analyzes the application of archival and diplomatic principles in records management systems at the Center for the Development of Financial Information Systems, a public institute (CEDSIF, IP), considering the essential role of document management in the effective functioning of institutions, especially in the current context of digital transformation. A qualitative approach was adopted, supported by bibliographic and documentary research, complemented by interviews and observation. The findings reveal challenges in document management and in applying archival and diplomatic principles, particularly regarding classification, where inconsistencies were noted due to the lack of specific fields in the system. Nevertheless, the system provides functionalities such as automatic metadata entry and access control with different confidentiality levels, contributing to document security and integrity. Additionally, mechanisms such as digital signatures and unique identifiers reinforce the principles of authenticity and provenance, ensuring the legal validity of documents.